The provisions of these Conduct Rules and the duties of the owner in relation to the use and occupation of
units and common property shall be binding on the owner of any unit and any lessee or other resident of the
unit, and it shall be the duty of the owner to ensure compliance with the Rules by his lessee or any resident
of his section including employees’, guests and any member of his family.

1. Sectional Title Act 2
2. Definitions 3
3. Indemnity 4
4. Right of admission 4
5. Security 4
6. Conduct and activities 5
7. Children 6
8. Body corporate employees and domestic workers 6
9. Animals and pets 6 – 7
10. Letting of Units 7
11. Sanitary services / refuse removal 7 – 8
12. Management of Fauna and Flora 8
13. External and internal additions, alterations and maintenance to units 8 – 12
14 Motor vehicles, use of driveways and parking areas 12 – 13
15. Insurance Claims 13
16. Collection of Levies 14
17. Conduct of Estate agents 14
18. Damage, alterations and additions to the common property 14
19. Appearance from the outside and architectural style 14 – 15
20. Common property and exclusive use gardens 15
21. Signs and notices 15
22. Boats and Boating 15
23. Lighting of Fires 16
24. Slaughtering of animals for cultural, religious or other purposes 16
25. Disclaimer boards 16
26. Penalties …………………………… 16

A Security manual 17 – 22
B Building procedure 23 – 24
C Contractors rules 25
D Insurance procedure 26
E Boats and boating 27 – 28
F Application for permission to keep a dog at River Lodge 29
F Complaint Form……………………………………………………………………………… 30
G Penalty Procedure ………………………………………………………………………………..31
1.1. Shall not use his unit, exclusive use area or any other part of the common property or permit it to
be used, in such a manner as to be a nuisance to any other owner or injurious to the good name
of the River Lodge (the estate);
1.2. Shall not contravene, or permit the contravention of any law, by-law, ordinance, proclamation or
statutory regulation, or the conditions of any license, relating to or affecting the occupation of
the complex or the common property, or contravene or permit the contravention of the
conditions of title applicable to his unit or to his exclusive use area.
1.3. Shall not make alterations, which are likely to impair the stability of the building or the use and
enjoyment of other units, the common property or any exclusive use area.
1.4. Shall not do anything to his unit or exclusive use area, which is likely to prejudice the aesthetic
appearance of the estate or degrade the ecology.
1.5. Shall, when the purpose for which an exclusive use area is intended to be used, which in the case
of the estate is that of a nature reserve, as shown expressly or by implication on or by registered
sectional plan, not use, or permit such exclusive use area to be used, for any other purpose,
except that with the written consent of the Trustees, such exclusive use area may be used for
another purpose; and
1.6. Shall not construct or place any structure or building improvement on his exclusive use area,
without the prior written consent of the Trustees, which shall not be unreasonably withheld.
The provisions of these Conduct Rules and the duties of the owner in relation to the use and occupation of
units and common property shall be binding on the owner of any unit and any lessee or other resident of the
unit, and it shall be the duty of the owner to ensure compliance with the Rules by his lessee or any resident
of his section including employees’, guests and any member of his family.
The main function of Body Corporate, other than ensuring compliance with the Act and Rules, is to manage
and maintain the estate.
The body corporate recognise that a key feature of River Lodge, is its situation in a biome* which is unique
to the area, and that it is imperative to manage it by rules which acknowledge the value to unit holders of
preserving and conserving it’s biodiversity, fauna, flora and its unique “bushveld” ambiance no removal of
indigenious trees
*Biome – Major ecological community, a division of the world’s vegetation that corresponds to a defined climate and is
characterized by specific types of plants and animals.
To recognize River Lodge as a nature reserve with its natural surroundings, the Vaal river, fauna and flora as
the major contributor to its uniqueness and real estate.
The mission of the Board of Trustees is to manage the estate with the above vision as guiding principal to
ensure a sustainable long term co-existence of its human, animal and plant inhabitants.
Guiding Principal and Philosophy
To be able to live in harmony with nature and each other, we need to develop sensitivity and a respect for
nature and for each other.
These rules are intended to regulate activities on the estate in such a way as to enable all residents to derive
maximum pleasure and benefit while causing a minimum impact on the environment, fauna, flora and on
other residents.
2.1. In these rules, the following terms shall have the meanings assigned to them hereunder, namely:
Term: Meaning:
“Act” the Sectional Titles Act 95 of 1986 (as amended)
“Owner” the registered owner of a unit in the Sectional Title Scheme known as River Lodge
“Body Corporate” consists of all the registered owners of units at River Lodge
“Section” means a section as shown as such on the sectional plan, and registered in an owner’s
“Common property” the land and such parts of the building as are not included in a section
“Estate Manager” the person employed by the Trustees from time to time to manage
And administer the on-site daily affairs of River Lodge and supervise the
Body Corporate staff
“Exclusive use area” part of the common property allocated for the exclusive use of an owner of
a section, if any
“Game area” Defined as the area from the main security gate to the development entrance, and
all the adjacent property
“Managing Agent” the entity, whether it be a company, close corporation or person, which
may be appointed by the body corporate from time to time to administer
the affairs of the body corporate in accordance with the management
contract concluded between such entity and the body corporate
“Resident” any person, including but not limited to an owner, who occupies a section or a staff
room at River Lodge, and who is bound by these rules and the provisions
of the Act
“The Trustees” persons, the majority of whom are owners of units in the scheme, who are
elected, in terms of the Act, to exercise the functions and powers of the
Body Corporate
“Unit” means a section together with its undivided share in common property apportioned to
that section in accordance with the quota of the section.
2.2 In these rules, unless a contrary intention clearly appears, words importing any one gender shall
include the other genders.
2.3 The singular includes the plural, and vice versa.
2.4 Natural persons include created persons (corporate and unincorporated) and vice versa.
2.5 Paragraph headings shall not be used in the interpretation of these Rules.
3.1. River Lodge Body Corporate does not accept any liability whatsoever for any bodily harm of any
nature whatsoever occurring to any persons within the complex howsoever caused. Any motor
vehicle, boat, and/or industrial goods or personal possessions on or in the property of River
Lodge are at the sole risk of the owner thereof, nothing excluded. This includes the use by any
persons of any facilities in the complex.
3.2. The Body Corporate, Managing Agents, Trustees and Body Corporate staff shall not be liable for
any injury or loss or damage of any description which an owner or occupier of a section or any
member of his family, or his staff, or friend, acquaintance, visitor or guest may sustain,
physically or to his or their property, directly or indirectly, in or about the common property or
in the individual units by reason of any defect in the common property, its amenities or in the
individual units, or for any act done or any neglect on the part of the Body Corporate or any of
the Body Corporate employees, agents or contractors.
3.3. The Body Corporate does not accept any liability whatsoever for an act of a worker, visitor or
3.4. The Body Corporate or its agents and staff shall not be liable or responsible in any manner
whatsoever for the receipt or non-receipt, and the delivery or non-delivery of goods, postal
matter or any other property.
3.5. All visitors and contractors must read and adhere to all Disclaimer Boards.
3.6. An owner indemnifies the Body Corporate and/or the managing agent/s against any action of any
nature that may be instituted against the Body Corporate and/or managing agent/s by an owner
or occupier of a unit, visitor, family member of an owner, staff member of an owner or guests of
an owner for any damages of whatsoever nature.
The right of admission to River Lodge is at all times strictly reserved.
Residents shall at all times adhere to the security requirements/procedures that are instituted or
implemented from time to time by the Trustees. Safety and security manuals will be issued to new
owners and may also be requested by any member of the Body Corporate.
6.1. All residents are required to assist the Trustees to keep the common property areas neat and tidy at
all times.
6.2. Owners must ensure at all times that 2 x 4.5kg fire extinguishers are kept in working order. The
trustees may arrange for annual inspection and servicing of fire extinguishers as found to be
needed. Repairs will be affected by the trustees at the cost of the unit owner.
6.3. Owners are responsible for the orderly conduct of their residents, and residents are responsible for
the conduct of their family, guests and domestic staff.
6.4. A resident shall not:
6.4.1. Use his section, or permit his section to be used, for any purpose which is injurious to the
reputation of the estate.
6.4.2. Keep, or do anything, on the common property that is objectionable to other unit holders,
after notice in that respect has been received from the Trustees;
6.4.3. Do, or permit to be done, in his section or on common property, anything that will or may
increase the rate of premium payable by the Body Corporate on any insurance policy.
6.5. When the purpose for which a section is intended to be used is shown expressly or by necessary
implication on or by registered sectional title plan, an owner shall not use, or permit his section
to be used, for any other purpose subject to the provisions of section 44 of the Act.
6.6. Inflammable, or other dangerous material or articles shall be brought onto the common property or
into a section in proper containers and handled with appropriate safety measures. Fuel shall only
be stored in well ventilated areas.
6.7. Firearms (unless for reasons of security), including pellet guns, shall not be discharged on any part
of the estate.
6.8. No stones shall be thrown on the estate.
6.9. Catapults shall not be used on the estate.
6.10. Should any resident, his family, his tenants, his domestic staff, his guests or visitors cause any
damages of whatsoever nature to the common property, the owner or resident involved shall be
liable to reimburse the Body Corporate for the cost of the repairing such damage, and to pay any
fine that the Trustees may impose.
6.11. Suggestions and constructive criticism are welcome. However, only those submitted in writing to
the Trustees through the Managing Agent, shall be acted upon.
6.12. Consideration for ones neighbours is of paramount importance when living in a sectional
title environment.
6.12.1. Reasonable quiet must be maintained at all times, but particularly between 22h00 and
08h00 Sunday to Thursday and Public Holidays.
6.12.2. Entertainment activities should be focused on Fridays and Saturdays and all noise be
curtailed at 23h00
6.12.3. Radios, televisions, musical instruments, records, tapes, CD players and similar
equipment must be used in such manner as not to be heard in adjacent sections or to
cause disturbance or inconvenience to other residents.
6.12.4. No hobbies or any other activities of recurring character, causing undue noise or
nuisance to other residents may be conducted.
6.12.5. Building/renovating activities and noisy hobbies are only allowed to take place on
Mondays to Fridays between 08h00 to 17h00.
6.12.6. No Fireworks shall be discharged on any portion of the Estate.
6.12.7. No camping (caravans, tents) will be allowed at RiverLodge.
Children are subject to the Conduct Rules in the same manner as adults.
7.1 Residents shall supervise their children and those of their guests to ensure that no damage is caused
or nuisance created. In particular, children shall not interfere or tamper with any portion of
common property whatsoever.
7.2 Children utilising the common roads and facilities including the play park do so at the express risk
and responsibility of the party having brought them onto the lodge.
7.3 Children may not ride on any tractor or trailer belonging to the lodge.
8.1. Any person employed by the Body Corporate is the employee of the Body Corporate and, as such,
shall not undertake any errands or jobs for anyone else during normal working hours. The
employee is answerable to the Estate Manager or the Trustees from whom all instructions shall
emanate unless an emergency should indicate otherwise.
8.2. Residents are responsible for, and must ensure that, their domestic staff do not loiter or cause any
undue noise or nuisance on any part of the property.
8.3. No domestic staff member/members of an owner or occupier of a unit at River Lodge shall be
permitted to reside on the premises on a permanent basis subject to the written consent of the
Trustees being obtained, which consent may not be unreasonably withheld. Members who have
already been granted permission for their domestic staff to live permanently-on the premises
shall continue to do so, as well as all persons who are granted permission by the Trustees,
subject at all times to the further provisions of the Sectional Titles Act, the Management Rules
and the Conduct Rules.
8.4. Washing must be hung in an enclosure according to the stipulated building regulations of River
Lodge. Washing will not be hung in view of passing traffic, over fences, gates or patio’s/decks.
8.5. All domestic staff and workers will wear name tags obtained from Maintenance Manager or
relevant Trustee.
9.1. Animals, Repitles and Birds
9.1.1. An owner or occupier of a section shall not, without the consent in writing of the trustees,
which approval may not unreasonably be withheld, keep any animal, reptile or bird in a
section or on the common property.
9.1.2. When granting such approval, the trustees may prescribe any reasonable condition.
9.1.3. The Trustees may withdraw such approval in the event of any breach of any condition
prescribed in terms of sub-rule (9.1.2).
9.2. Dogs are only permitted on common property if they are suitably trained and controlled by their
owners. Fouling of common property is not permitted and should the pet defecate on common
property it is the pet-owner’s responsibility to remove the droppings and dispose of them in a
refuse receptacle.
9.3. All pets must have collars and identity tags attached to them, which clearly indicate to which
person and which unit they belong.
9.4. Should damage of whatsoever nature be caused directly or indirectly to common property by a pet,
the owner of the pet will be responsible for the cost of any repairs.
9.5. NO cats are permitted at River Lodge they are destructive toward wild life. The existing 3 cats on
the Lodge once passed on will not be replaced.
9.6. No kennel or like accommodation for pets may be installed on any section and pets shall be kept
indoors between sunset and sunrise.
9.7. It is a prerequisite that any pet for which permission is granted to be kept at the lodge, is kept in
hygienic conditions.
9.8. No fences are to be erected as enclosure for said pets.
9.9. AnnexureF: Application for permission to keep a dog at River Lodge
Complaint form regarding pets at River Lodge
All tenants of units, and other persons granted rights of occupation by an owner of the relevant unit,
are obliged to fully comply with these Conduct Rules, notwithstanding any provision to the contrary
contained in any lease or any grant of rights of occupancy.
The owner shall accept responsibility for the access of their lessee. Also see 6.3.
11.1. Domestic refuse shall be put in plastic refuse bags and placed in refuse bins, maintained in a dry
and hygienic condition for collection by the estate staff. Each owner is to provide the required
number of bins at own cost.
11.2. Garden refuse and refuse bins must be placed adjacent to the common property roads for
collection on Monday and Friday mornings. No collections will be done at the unit.
11.3. No rubbish or refuse may be left on any portion of the common property or in any section where
it would constitute a health hazard. Burning of refuse is not allowed.
11.4. Littering, in the widest sense of the word, on common property is strictly prohibited, this
includes, but not limited to, cigarette butts.
11.5. Both building rubble and refuse, resulting from renovations or moving operations, must be
removed by the resident concerned at his own cost. This type of refuse will not be permitted to
be deposited in the refuse bins, or on any portion of the common property.
11.6. River Lodge operates on aseptic tank system and residents are to co-operate in the following
11.6.1. Sanitary items and tampons or any object or item that is likely to clog up the septic tank
system, should not be flushed through the sewerage systems. Such items are to be
placed in a plastic bag and sealed, and disposed of with your refuse/rubbish.
11.6.2. Excessive fat and food particles should not be washed down drains as this can affect the
functioning of sewerage system.
11.7. River Lodge has no municipal water supply. Water is obtained from one bore hole. Water is
scarce and must be used sparingly.
11.8. A separated refuse bin must be used for all glass objects.
One of the unique features of River Lodge is the bushveld ambiance created by the resident fauna and
flora which must be protected and preserved to the utmost, therefore;
12.1. The Trustees shall devise and maintain a suitable environment management plan.
12.2. No large scale destruction of flora shall be undertaken by the Trustees or any Owner, on any part
of the property being exclusive use area or common property unless the flora is categorized as
an “Invasive Species” in terms of the National Environmental Management: Biodiversity Act,
and the regulations promulgated in terms thereof.
12.3. Hunting, trapping, poisoning or interference with any of the resident fauna is not allowed.
12.4. Should a unit become infested with rats, trapping should be used as opposed to poisoning, as this
could have a negative effect on the resident bird, owl and wildlife population
12.5. Feeding of the birds must be done with restraint.
12.6. Mongoose and vervet monkeys should not be fed under any circumstances.
12.7. No herbicide or pesticide may be used on the estate without express written permission of the
12.8. Every effort should be made to retain the natural vegetation in a natural state. Any departure from
this rule requires prior permission from the Trustees.
12.9. Should any Flora be removed without prior written permission from Trustees a fine will be
12.10. All Flora (i.e Trees) removed or damaged by weather will be replaced by the Body Corporation.
If Flora is removed or damaged by owners two (2) similar flora needs to be replaced at their
All building/alterations shall be done according to the National Building Regulations and
Building Standards Act 103 of 1977 and/or any municipal regulations and/or bylaws.
13.1.1. In terms of the Sectional Title Act, the trustees are authorized and able to approve
requests to make alterations to existing structures provided that: The floor area of the building is not increased, and The building is not extended outside of its current footprint
13.1.2. Owners who wish to affect such changes ‘are required to submit in writing, in duplicate,
a request with as much detail as possible, including written consent to the proposed
changes by their immediate neighbours. All requests shall be accompanied by a
drawing/plan signed by a registered architect or engineer, and an application form as
may be required by the trustees.
13.1.3. The plans shall be tabled at a meeting of the trustees, at least three members mandated by
the meeting to inspect the site and sign the plans as acceptable in respect of
architectural style and adherence to the guiding philosophy of River Lodge as a nature
reserve. The two mandated trustees shall sign a duplicate set of the plans. The owner
shall retain one copy and the Trustees the other.
13.2. Extensions which will exceed the above requirements i.e. an increase in floor area and/or an
increase in footprint, are subject to the requirements of section 24 of the Sectional Title Act,
which requires a special resolution of the Body Corporate The relevant sections of the act
should be referred to, but in summary the following steps (Annexure C) must be followed:
13.2.1. A plan of the proposed extension should be drawn up by an architect appointed by the
owner, ensuring that the proposed extension matches the architectural style of existing
properties on River Lodge
13.2.2. The plans, including written consent to the proposed changes by the immediate
neighbours, must be submitted to the Trustees for vetting in respect of the
architectural style and adherence to the guiding philosophy of River Lodge as a nature
reserve. The Trustees may refer this matter to an independent architect for approval, at
the cost of the owner. All plans must be stamped and approved by Ngwathe
Municipality (Parys).
13.2.3. The plans shall be tabled at a meeting of the trustees, at least three members mandated to
inspect the site and sign the plans as acceptable in respect of architectural style and
adherence to the guiding philosophy of River Lodge as a nature reserve
13.2.4. Once the trustees have approved the proposed extension in respect of architectural style
and aesthetics, the owner shall procure a special resolution of the body corporate,
which is defined as follows in the ACT.
A special resolution as quoted in the act means:-“a resolution passed by a
majority of not less than three-fourths of the votes (reckoned in value)
and not less than three-fourths of the votes (reckoned in number) of
members of the body corporate who are present or represent and whose
levies are not in arrears.
13.2.5. All chimneys must be encased in bricks and extend 1m above the thatch. Under no
circumstances will metal chimneys be approved. All chimneys will have sparks
arrestors which need to be inspected and serviced annually.
13.2.6. All Owners will maintain their units to the highest standard and must be upgraded
13.2.7. See Annexure B: Building work
13.3. Deposit. At the sole discretion of the Trustees, the owner shall, deposit a sum of money with the
managing agent or the Trustees, as a “building deposit”, which shall serve as security in the
event of damage being caused to an adjacent unit or to common property. The Trustees shall at
their sole discretion allocate funds from this deposit to repair any damage, which may be caused
to the common property by the applicant’s building operations and/or any penalties charged
against the owner. Where a deposit becomes insufficient, the Trustees shall require a further
deposit. When the works are complete, and all building material and rubble has been removed to
the satisfaction of the trustees, the deposit, less deductions, if any, shall be returned to the
owner. Should an owner not cause said building rubble and or material to be removed, the
trustees shall with written notice cause the material to be removed with the forfeiture of an
appropriate portion of the deposit. NO building works may began without municipal approved
building plans and payment of the said deposit. If the owner proceed with building works
before payment of the said deposit or approval of the building plans, then the body corporate
will stop the building works immediately and will refuse the builders to access to the estate. The
rights of the Trustees in terms of this clause shall not derogate from any other legal rights which
the Trustees or Body Corporate may have against affected owners.
13.4. The lodge maintenance manager will represent the Body Corporation by monitoring
contractors/builders and report any grievieances or issues to the TrusteesAll work must be
completed within the time period agreed upon. Extension of additional time must be negotiated
between the owner concerned and the Trustees should such extension be required. If the work
exceeds the agreed time or additional time, then the owner will be liable to pay a penalty at the
discretion of the Trustees per day for every extra day that the works takes to complete.Subjected
to weather conditions and factors beyond the control of the contractors
13.5. The owner shall ensure that:
13.5.1. A list of all contractors and their employees who are to be allowed on the premises shall
be given to the estate maintenance manager. Any workmen not on the list shall only be
allowed onto the premises if accompanied by the owner. A copy of the employees’ ID
documents must be supplied to the estate maintenance manager.
13.5.2. Contractors staff may under no circumstances sleep on the estate and must adhere to the
stipulated working times of 08:00 -17:00 Monday to Friday. No contractors staff may
enter the estate on Saturdays, Sundays and Public Holidays.
13.5.3. The building contractor shall employ a full-time responsible foreman on the site during
all times that work is in progress, and that no work may proceed if he absents himself.
13.5.4. All contractors are informed of the following working conditions and it is the
responsibility of the owners to see that their contractors abide by these. A list of these
working conditions shall be provided to owners together with the Trustees’ approval.
Should any contractors contravene any of these rules, they may be barred from further
entry to the complex.
13.6. The foreman shall ensure that:
13.6.1. All building materials and rubble be placed only in the location specifically allocated by
the building representative.
13.6.2. Any dirt or dust that may dirty common property in spite of these protective measures
must be cleaned up immediately.
13.6.3. No building rubble may remain on any part of the common property after the end of the
day and must be completely removed at the end of each working day. If this is not
done, the building representative may arrange to get this done for the owners account.
13.6.4. Care must be taken when transporting building material or rubble over any portion of the
common property, and any dust or mess created must be cleaned up immediately.
13.6.5. Hot work permits for welding, blow torches and grinding needs to be obtained from the
maintenance manager prior to work of this nature being conducted.
13.6.6. See Annexure C: Rules for contractors.
13.7. Any damage to neighbouring sections or to the common property must be made good at the cost
of the owner immediately and, failing this, the building representative may require that all
building operations cease until he is satisfied that the damage has been repaired at the sole cost
of the owner concerned. It shall be the applicant’s responsibility to note any damage existing
before commencing operations and for which he accordingly shall not be responsible.
13.8. Obstruction -Should any alteration, addition or decoration obstruct any employees or contractors
of the Body Corporate in performing any work on the common property or common services the
owner concerned shall be liable for any additional costs incurred.
13.9. All work, but particularly plumbing and electrical work, shall be done only by suitably qualified
and where applicable, licensed or registered workmen and contractors. Also have the electrical
Wiring and switchgear checked, particularly theearth leakage safety switch. Once building or
electrically work is completed a “Certificate of Compliance” (COC) must be given to the
Trustees or Managing Agents for electrical, gas and chimney installations.
13.10. If these regulations or any safety measures are infringed in any respect whatsoever and by any
persons whomsoever, the building representative is empowered to order the suspension of work
until he is satisfied and assured by the owner that there shall be no re-occurrence, failing which
the Trustees are empowered to take such appropriate legal action as they may be advised and the
entire cost of such action shall be borne by the owner on an Attorney and own client scale.
13.11. If an owner fails to comply with these rules and such failure results in loss, damage or
inconvenience to any unit or common property, such owner shall be given two weeks after
written notice by the Trustees or their nominee to repair, maintain or rectify the problem. After
that, if the owner does not comply with such written notice, the trustees of the Body Corporate
shall be entitled to rectify the owner’s failure in such manner as it deems fit and to recover the
cost of so doing from such owner.
13.12. It is the Owner’s responsibility to after completion of the building works and if the building
works was an extension of the footprint of the unit, instruct a surveyor to draft and approve
sectional title amendment plans in terms of section 24 of the Sectional Title Act. On receipt of
the approved sectional title plans the owner at his costs will instruct an attorney to register the
amended sectional title plans at the Bloemfontein Deeds Office. The aforementioned
registration must be done within six months after completion of the building works, failing
which the trustees will instruct the land surveyor and attorney to draft and register the relevant
sectional title plans. The owner will be responsible for the costs involved and will the costs be
payable immediately on demand.
13.13. Uponregistration of the Sectional title plans as envisage in 13.13 the Owner will be oblige to
furnish the trustees within seven days after the date of registration with a copy of the said
registered plans and proof of registration.
13.14. Owner is responsible once extensions are completed for levies calculated on the enclosed and
lockable square metres and insurance.
14.1. All legislation as set out by the National Road Traffic Act, 1996 (Act No.93 of 1996) shall be
applicable on the common roads within the boundaries of the Lodge.
14.2. A speed limit of 15km/h shall be observed on the common property at all times. Persons reported
exceeding the limit shall be issued with a warning by the Trustees and/or Managing Agents.
Any further infringement of this rule may result in the Trustees taking appropriate steps
which may include declaring the driver prohibited from driving on the common property.
14.3. Vehicles may not be driven within the common property in a reckless manner that creates a
nuisance or is considered by the Body Corporate not to be in the interest of safety.
14.4. Vehicles may only be driven on the official roads of the estate, and not through the natural bush
area,the playpark, the riverfront or on grass between units
14.5. Quad bikes or any other motorized transport including motor cycles or similar item may only be
driven on the quadtrack facility on the south western corner of the property
14.6. When the quadtrack facility is used, this is entirely at the risk of the parents,unit owners and/ or
guardian and the Body Corporate cannot be held liable for any loss, damage, injury or death
by any cause whatsoever. Refer to the Lodge indemnity as well as disclaimer signs.The
shortest route to the aforementioned facility to be used under the guidance of a responsible
adult at the risk of the unit owner, parent, guardian or other as determined in law and or the
Unit owners are encouraged to report acts of disobedience and or rule breaking through the
managing agent or one of the current Trustees. This will be dealt with anonymously without
causing embarrassment to the reporting party.
14.7. Unlicensed and under aged drivers are not allowed to drive any conventional motor vehicle on
any part of the estate or access road. (Refer to 14.1)
14.8. Hooters shall not be sounded within the common property at any time unless under extreme
emergency circumstances.
14.9. No trucks, caravans, trailers, boats or other heavy vehicles may be parked on any portion of the
common property without the prior written consent of the Trustees. Any of the above
mentioned shall be registered with the Trustees and display the unit number of the owner.
14.10. No owner or occupier shall be permitted or effect major repairs to any vehicle on any portion of
the common property, an exclusive use or in a section.
14.11. Trustees may instruct that any vehicle parked, standing or abandoned on the common property
in contravention of these rules is to be removed or towed off the property, at the risk and
expense of the owner.
14.12. Car alarms that are triggered must be attended to immediately. Should the owner of the vehicle
be absent from the complex, and the vehicle alarm causes a disturbance to the residents of
the complex, the Trustees will be entitled to have the alarm switched off in whatever manner
deemed fit at the expense of the owner of the vehicle.
14.13. Parking of vehicles upon the common property is subject to the express condition that every
vehicle is parked at the risk and responsibility of the owner of such vehicle and that no
liability shall be attached to the Body Corporate or its agents or any of their employees for
any loss or damage of whatever nature which the owner, or any person claiming to be such,
may suffer.
14.14. Owners and occupiers of sections shall ensure that their vehicles, and the vehicles of their
visitors and guests and contractors, do not drip oil or brake fluid on to the common property
or in any other way deface the common property and will be liable for the costs of cleaning
any such drippage or spoilage.
15.1. All insurance claims related to the building, common property and improvements thereon are to
be handled solely through the Board of Trustees and the Managing Agent, as appointed from
time to time.
15.2. Any damage to a section that is subject to a possible insurance claim shall be reported to the
Managing Agent, maintenance manager and at least one trustee within twenty-four hours of the
event having occurred.
15.3. It is the section owner’s responsibility to take all reasonable precautions to prevent loss, damage,
and destruction to his section and the common property.
(The Body Corporate insurance policy does NOT cover the content or personal belongings
of residents and residents are strongly advised to keep the contents of their section
adequately insured in the event of fire, theft or any other unforeseen eventuality.)
15.4. Any insurance excess payable in respect of an insurance claim submitted to the Body Corporate’s
Insurer shall be for the account of the owner of the unit concerned.
15.5. All homes/Units will have a minimum of 2 x 4.5kg fire extinguishers installed.
15.6. See Annexure D: Insurance claims procedure
16.1. All levies and ancillary charges such as electricity are due and payable monthly in advance on the
1stday of every month;
16.2. Any monies outstanding by an owner as from the 7 day of each month shall bear interest at a rate
to be determines by the Trustees in accordance with Management Rule 31(6) contained in
Annexure 8 to the Act.
16.3. Any legal fees incurred shall be at the cost of the Owner.
16.4. There is no excuse by Law not to pay your levies.
17.1. Owners wishing to sell their units must inform the Trustees of such intention in writing, together
with the contact details of the estate agent(s) to whom a mandate has been given to broker the
17.2. Owners selling a unit shall ensure that the agent is provided with a copy of these rules, and that
such rules are disclosed to all prospective purchasers.
17.3. Access to the development for the purposes of viewing of units shall only be allowed when a
prospective purchaser is accompanied by the authorised estate agent. Under no circumstances
will unaccompanied persons be permitted to view the property for sale unless express
permission is granted in writing.
17.4. No display or for sale sign of any kind maybe shown within the estate.
18.1. An owner or occupier of a section shall not erect signs, mark, paint, drive nails or screws or the
like into, or otherwise damage, or alter any part of the common property without first obtaining
the written consent of the Trustees.
18.2. Notwithstanding sub rule (1), an owner or person authorised by him may, with prior written
consent of the trustees, install:
18.2.1. Any locking device, safety gate, burglar bars or other safety device for the protection of
his section on the inside of the unit; or
18.2.2. Any screen or other device to prevent the entry of animals or insects; provided that the
Trustees have first approved in writing the nature of the device and the manner of its
19.1. Thatch roof and Harvey thatch only are allowed on the estate.
19.2. The colour of the bricks is to be “Kalahari Sand” or closest match.
19.3. External lighting shall be kept to a minimum and fitted with internal deflectors to prevent shining
onto adjacent houses.
19.4. Absolutely no flood lights are allowed without written permission from the Trustees.
19.5. Driveway lights are discouraged, but if an owner does decide to install these it should be suitably
19.6. The owner or occupier of a section shall not place or do anything on any part of the common
property, which, in the discretion of the Trustees, is aesthetically displeasing or undesirable
when viewed from the outside of the section.
19.7. Electronic insect killers are to be used with discretion and are not allowed to be operated on an
automatic day-night switch when the owner is not in residence.
19.8. Building rules and regulations manual to be obtained from Trustee’s when any alterations or
building commences.
19.9. All owners must maintain their units/homes to the highest standard and this is to be upgraded
annually. Should an owner not adhere, a penalty at the discretion of the Trustees, may be raised
against your unit until such time it is maintained, or it may be done by the Trustees and costs
recovered against owner’s Levy Account.
19.10. Existing cottage panes and doors may be replaced by “Aluminium” panes and doors and must
resemble wood (dark brown… pwd brown). (Refer to Unit 27 as an example)
19.11. Existing wooden garage doors may be replaced by “Chromadec” doors and must resemble wood
(dark brown…pwd brown). (Refer to Unit 1 as an example).
20.1. Enclosed fences may not be used in common use areas in any way.
20.2. The only “enclosed” fencing of any nature allowed is where it is necessary for safety purposes
around swimming pools. Written approval is required from the Trustees, before installation.
20.3. The natural flora on the exclusive use areas and/or common property shall not be disturbed. The
removal of trees, shrubs, natural grass and rocks is strictly prohibited, save for a one meter strip
either side of the unit’s drive way and a maximum of 4 meters from any external wall of the unit
for fire prevention.
20.4. No trees further than 4 meters from the external walls of the dwelling may be cut or extensively
trimmed. Prior written permission must be obtained if any such action is planned.
No owner or occupier of a section at River Lodge shall place any sign, notice, billboard or
advertisement of any kind whatsoever on any part of the common property or of a section, so as to be
visible from outside the section, without the written consent of the Trustees first having being
Although the Trustees have no jurisdiction over the Vaal Barrage body of water these rules are
included for the information of all boating residents. Notwithstanding the below mentioned, an owner
of an unit or an owner of a boat hereby indemnifies the River Lodge/Body Corporate against any
liability resulting from any accidents, theft, bodily harm or death with regard to the use and enjoyment
of the property and equipment, notwithstanding the fact that all reasonable precautions are taken to
insure that the property and equipment are safe for everyday use and enjoyment. All boating safety
rules and regulations, whether promulgated by Rand Water, the National, Provincial or Local
Authority shall be strictly adhered to.
By entering the river – the user acknowledges that he/she has read the Disclaimer board at the entrance
of slipway and understands the contents.
See Annexure E: Boating
River Lodge is an eco-sensitive area where the climate, environment and vegetation all conspire to put
the complex at risk of runaway veld-fires. The thatch roof units serve only to enhance this natural risk.
Occupants are thus requested to take particular note of the following:
23.1. Braai fires shall only be made in properly constructed braais and not on the ground or grass;
23.2. Once an occupant has finished braaing meat he shall take extra care to ensure that the fire is
completely extinguished.
23.3. Cigarette butts/stompies must only be discarded in ashtrays and bins. No Cigarette butts
(“stompies”) may be discarded on any part of the common property, specifically the “veld”
23.4. All chimney’s must be bricked in and extend 1m above the vertical ridge cap of the thatch, spark
arrestors must be installed.
23.5. No open fires will be allowed on decks or under any thatch structure or in any kind of boma.
23.6. All homes/unit to have a minimum of 2 x 4.5kg fire extinguishers installed.
Slaughtering of animals for religious and cultural purposes is strictly prohibited in and on the common
property and within the boundary walls, fences of the estate.
25. Owners, visitors, guests, workers etc, musttake note of all Disclaimer Boards on the
estatei.e. Entrance to the Lodge, Slipway, Quad track, Swimming pool and Children’s
play area.
26.1. Any person who contravenes or fails to comply with or is deemed to have contravened or failed
to comply with any provisions of the these rules contained herein and in Annexure 8 and 9 of
the Sectional Title Act, or any order or direction given in terms hereof, shall be liable to a
penalty. (See Annexure G – Penelaty Procedure).
26.2. The Trustees may delegate any of its own powers in terms of the aforesaid rules to the
Managing Agent upon such terms and conditions, as it may deem fit.
26.3. The Managing Agent may delegate any of the powers so delegated to him, or any power
accorded to him in terms of these rules to any person nominated by him.
26.4. Any penalty imposed by the Trustees in terms of these rules shall be deemed to be part of the
owners levy.
26.5 The Trustees shall be entitled to charge interest on all overdue accounts at a rate equal to the
prime rate of interest plus 2% (two percent) charged by any commercial bank of South Africa
from time to time.
River Lodge Emergency Response Plan
Hospitals Ambulance 10177
Sasolburg 016 970 9400 016 440 1000
Sebokeng 016 930 3000 Parys 056 815834
016 420 3000 ER24 084 124
Naledi 016 420 3030 Netcare911 082 911
Vaalpark 016 971 9000 Fire department 10177
Vanderbijlpark 016 950 6000 016 440 1000
016 950 6983 a/h Parys 056 811 5834
Cormed 016 981 8080/1 Police 10111
Emfuleni Mediclinic 016 950 8111 (24hrs) Parys 056 816 2500
016 950 8000 056 816 5834 (traffic)
Vereeniging 016 428 7000 Sasolburg 016 970 1031/2/3
Kopanong 016 428 2000 Sebokeng 016 988 1820
Parys 056 816 2100 Vanderbijlpark 016 910 9000
Helipad co-ordinates: 26⁰46′35,56″S and
27⁰40′25,05″E 016 910 9046 a/h
Vereeniging 016 450 2500
Barrage 016 987 1811
PIET VAN RENSBURG – 073 335 5659
Brandvereniging Voorsitter Bennie Pretorius 082 411 7878
Brandbeampte Pieter Kemp 073 148 6265
Beheerkamer Parys Sekuriteit 056 817 7888
LGV 076 683 4544
Medies Jacques Botes 072 749 8169
SAPD Jan Le Roux 083 542 0363
Cristine Davis Vaal Eden 083 258 4466
Danie Koen Wes Vaal 071 628 7389
Pieter vd Berg River Lodge 073 579 3981
Laurence Sherr Damlaagte 082 575 9995
Manie van Zyl Erina 083 306 4793 U28
Manie Greef 084 688 5305
March van Heerden Welbedacht 082 856 9662 U25
Phillip Damlaagte 072 084 2747
Pieter van Heerden Welbedacht 072 384 4240
Trevor van Heerden Welbedacht 083 371 2555 U25
Willem Geertseling Vaal Eden 084 580 8877
Emergency scenarios
1. Residential fires (House fires)
2. Veld fires inside the premises
3. Veld fires outside premises
4. Residential burglary
5. Unauthorised access from adjacent properties and river front
6. Floods
7. Injury emergencies
The following preventive measures are to be maintained: Fires and Crime
1. Every residence shall have two serviceable 4.5kg Dry Chemical Powder (DCP) or Carbon Dioxide (CO2)
fire extinguishers.
2. Always have hose pipes and serviceable taps available on the outside of the residence.
3. The Manager shall ensure that perimeter fire breaks are maintained with either pre-burns or by mechanical
means with a width of 10 meters outside of the perimeter fence.
4. Regular inspections must be done by the Manager to ensure the integrity and serviceability of the fire
fighter pump, water tank, trailer, wheel tyres, hoses and nozzles.
5. Ensure that Lapa’s with Braai facilities are fitted with fire extinguishers.
6. Where possible, limit open wood fires to prevent flying sparks.
7. The manager should do regular perimeter fence patrols to inspect integrity of fencing as a preventive
measure against crime and vagrants.
8. Ensure that warning signs and illegal entry signs are posted and in a good condition.
9. Security to regularly inspect pumps, jetties and launching site for illegal activities.
10. Regularly inspect street and nightlights at the river front foreshore and the residential streets.
11. Security to log all visitors and temporary workers in logbook – Date, time in and time out.
Residents Emergency Action Plan
FIRES: Residential Fire
Person who discovers
Residents River lodge Manager Duties
Make alarm by setting
off siren and contact
If required to evacuate, go
to primary emergency
assembly point. If not
possible go to the
alternative emergency
assembly point
Assess the size of the fire
and deploy fire fighter,
contact relevant fire
department and Trustees
Manager to contact
Trustees and emergency
Alert Guards
Trustees to make sure
residents are evacuated
Able residents could offer
assistance to fight the fire
Request additional fire
water pumps and tanks
from Fire department.
If possible isolate
Electrical supply at DB
Assign a person to fill
water tanks for fire
Instruct adjacent residents
to hose down thatch roofs
if required
FIRES: Veld Fire inside premises
Person who discovers
Residents River lodge Manager Duties
Make alarm by setting
off siren and contact
Stay calm and see how you
can assist to fight the fire.
Assess the size of the fire
and deploy fire fighter
and notify Trustees
Manager to contact
Trustees and
Alert Guards and deploy
fire truck/tank
If possible provide
information on the
speed, direction and size
of the fire
If required to evacuate, go
to primary emergency
assembly point. If not
possible go to the
alternative emergency
assembly point
Contact Emergency
Services and Fire
Trustees to make sure
residents are evacuated
Able residents could offer
assistance to Fire Warden
Contact Local district
farmers fire section for
assistance (Sektor 4)
Request additional fire
water pumps and tanks
from Fire Department
Assign a person to fill
water tanks for fire
Request assistance from
residents to act as fire
FIRES: Veld Fire outside premises
Person who discovers
Residents River lodge Manager
Make alarm by
contacting the Manager
Stay calm and see how you
can assist to fight the fire.
Assess the size of the fire
and deploy fire
Alert Trustees
If possible provide
information on the speed,
direction and size of the
Contact Emergency
Contact Local district
farmers fire section for
assistance (Sektor 4)
Should the fire breach the
fence, use the fire fighter
trailer and hosepipes to
fight the fire
Request assistance from
residents to act as fire
CRIMINAL ACTIVITIES: Residential burglary
Person who discovers
River lodge Manager/
Gate security
If outside, do not enter
the residence as the
perpetrator may still be
Stay calm. Alert Trustees
and Guards
Contact security company
and inform
Contact security for
assistance and request
neighbours’ assistance for
Contact security for
assistance and request
neighbours’ assistance for
Allow SAPS into premises
once instructed by phone
Contact the SAPS Do not leave post
Inform Security at gate of
SAPS arrival
CRIMINAL ACTIVITIES:Unauthorised access from adjacent properties and
river front
Person who discovers
unknown person
Riverlodge Manager/
Gate security
Request identification Stay calm
Alert Trustees and Guards
Contact security company
and inform
Contact gate security and
confirm identification
Contact gate security for
Allow SAPS into premises
once instructed by phone
If none provided request
security to inform
security company
Contact the SAPS Do not leave post
Inform Security at gate of
SAPS arrival
1. Floods are uncontrollable consequences of nature.
2. In the event of rising water levels, request residents to remove boats, barges, water pumps and any other
moving equipment to high ground above the high water mark.
3. Where possible, isolate main power supply to the river front area to prevent damage to electrical
equipment, lighting or the possibility of exposure to electric current.
4. If possible sandbag and dyke sensitive infrastructure such as French drains, dirty water recycle pumps etc.
5. Keep children and residence clear of water edge as there may be hidden obstructions entrapment hazards.
6. Once the water level has receded, the River lodge Manager to check the integrity of infrastructure,
electricity supply, jetty mooring points and the launching strip pad.
Snake bite Phone: 016 971 9000 Transport to:
Vaalpark Mediclinic
Inform manager to help
with the identification of
the snake
Serious injuries Phone: See relevant
information above under
emergency numbers –
hospital of choice
Transport to: Hospital of
Medical emergencies:
Heart attack, strokes,
ER24 – 084 124
Netcare911 – 082 911
Transport to: Hospital by
Air evacuation in case of
ER24 – 084 124
Netcare911 – 082 911
Costs related to air
evacuation will be for the
person who summons the
air support
Emergency exit in the event of a fire
Emergency assembly points
Primary –
Secondary –
In accordance with Section 24(3) of the Sectional Titles Act, Act 95 of 1996, no owner shall alter his
section, nor shall an owner or occupier be entitled to erect any structure, including, but not limited to, a
balcony, patio, deck, garage, barbeque pit, swimming pool or any changes on common property without
written authorization by a special resolution of the members of the Body Corporate.
A request for authorization as aforesaid, shall be in writing and shall be accompanied by:
1. An indication whether the applicant requires permission for the extension of a section, or the allocation to
him/her of an exclusive use area for the right of sole use and enjoyment by him/her.
2. A plan drawn up by a qualified Architect of the proposed addition, alteration or structure as well as full
particulars of such changes.
3. A schedule, detailing materials and finishing to be used in the proposed additions, alterations or structure.
4. The written consent of your immediate neighbours.
Should the Trustees agree on the proposed changes, (please note this is not the final permission) the
following procedure needs to be followed:
5. Have your plans approved at Ngwathe Local Council (Parys Municipality)
6. Obtain the written consent, (by means of signatures) of 75% of all the owners at River Lodge Sectional
Title Scheme
7. A building deposit at the discretion of the Trustees will be paid into the following bank account:
(This amount is subjected to increase based on inflation)Proof of payment to be submitted to the
Trustees. The deposit may be used to repair any damages incurred to the communal property as a
result of the building as well as the removal of any building rubble if necessary. Part of the deposit
may be used as part payment of administration incurred.
8. Upon receipt of all of the aforementioned, the Trustees will issue a written approval to the owner.
9. A memorandum of the legal principles which governs maintenance/improvements/extensions/ to a unit of
a Sectional Title Scheme as well as building specifications will be issued by the Trustees. The owner
of the unit must sign this memorandum indicating their agreement with the conditions set out therein
and return the memorandum to the Trustees.
10. Upon receipt of the abovementioned documents, the Trustees will issue written authorization to the
Manager to allow the builders to gain access to River Lodge.
The Trustees in co-operation with the Manager, will ensure that there is no deviation from the current
aesthetics i.e. face-brick, thatched roof, Harvey thatch roof, burglar proofing etc.
All relevant certificates of compliance for any gas, electricity and chimney installations must
be handed in at the Office on completion of the building project.
Herewith the undertaking that needs to be signed by the owner concerned, before any
improvements may be done.
1. I, the undersigned, agree to the conditions as set out above and undertake to adhere to it.
2. I also undertake to cause and pay the Land Surveyor/Architect concerned, to measure and
alter my unit’s plan, as well as the Sectional Title plan of River Lodge and to have it
approved by the Land Surveyor General. (Section 24(3)) ALL REGISTRATIONS MUST
SIGNED AT………………………………………….THIS…… DAY
SIGNATURE OF APPLICANT …………………………………………….
UNIT NO: ………..…………………………………………………………
1. Contractors are allowed on the premises at 07H30.
2. All contractors need to vacate the Lodge premises by 17H00.
3. All contractors need to sign the visitors’ book.
4. Lodge manager needs to be informed about all contractors working at a specific unit or on an exclusive
use area.
5. No contractor and workers are allowed without ID’s and registration onto the fingerprint system.
6. All contractors’ vehicles may be searched after work.
7. No contractor is allowed over weekends.
8. The contractor is responsible for clean-up after every work day.
9. If a contractor will be working on the premises for longer than 2 (two) weeks a fee will be payable for the
use of toilet facilities.
10. No heavy vehicles are allowed on the paving.
11. River Lodge will not be held responsible for all accidents that may occur on the premises. (Refer to
Disclaimer Boards)
12. The contractor needs to provide their own medical aid kit when working at River Lodge.
13. No contractor will be allowed to borrow or use River Lodge tools, they need to supply their own.
14. River Lodge building materials are not to be used by contractors, this also includes sand, stone, cement
and brick.
15. Please keep the toilet facilities clean. Men are not allowed to use the ladies toilet.
16. All excess building material and rubble must be removed from the Lodge premises by completion of
project. All visible areas from common roads to be cleared weekly.
17. The DUMPING SITE may not be used by any contractor unless arranged with the Lodge
18. HOT WORK PERMITS must be obtained before a contractor may weld, grind or use a blow
Please make sure that the site is cleaned and water is turned off at the end of each day.
The Body Corporate insurance policy does NOT cover the content or personal belongings of
residents and residents are strongly advised to keep the contents of their section adequately
insured in the event of fire, theft or any other unforeseen eventuality.
1. Inform the Managing Agent, Maintenance Manager and at least one of the current Trustees via email of
any incidents.
2. Once a Trustee member has evaluated the incident the Body Corporate member may complete an
insurance claim form which must be co-signed by the Trustee that did the evaluation.
3. The Owner will obtain a minimum of three quotations and submit these to the Managing agent as well as
Trustees for approval.
4. Confirmation of claims to both the Body Corporate member and Insurance Company to continue will be
sent via email.
5. Payments of claims approved by at least two (2) Trustees will be authorized to the Managing Agent.
6. Payments will only be released to Contractors for repairs or replacements.
Notwithstanding the below mentioned, River Lodge/Body Corporate hereby indemnifies itself
against any liability resulting from any accidents, theft, bodily harm or death with regard to
the use and enjoyment of the property and equipment, notwithstanding the fact that all
reasonable precautions are taken to insure that the property and equipment are safe for
everyday use and enjoyment.
All national legislation as set out in the Small Vessel Safety Regulations Act 2007 for water
bodies are applicable and should be followed.
1. No persons under the age of 16 (sixteen) years shall control a river craft of any kind, including jet
skis unless he/she does so under the immediate supervision of a competent pilot of 16
(sixteen) years or older who is in possession of a valid skippers licence and, who shall accept
responsibility for the younger pilot.
2. All river craft must move anti-clockwise on the river at all times with the river bank on your right
hand side.
3. There must be sufficient life jackets on all river crafts and these should be worn by all persons
entering the river.
4. Boats under way upon the river shall have right of way over boats taking off or stopping.
5. Should a skier fall a red flag shall be raised immediately to show that a person is in the water.
6. When passing or overtaking one another, river craft shall maintain a distance of at least 10 (ten)
metres from other boats or skiers.
7. A red flag must be displayed on all river craft when towing somebody.
8. A fire extinguisher and bucket must be part of all river craft.
9. No persons are allowed to play in the wake of any other river craft.
10. No zig-zagging is allowed on the river.
11. A boat has the right of way before a jet-ski.
12. All river craft must comply with the requirements as set out by law.
13. No persons under the influence of alcohol or illegal substances are allowed on the river.
14. All children in or next to the river must be accompanied by an adult.
15. Wear shoes at all times in and around the river to protect against sharp objects.
16. No swimming or boating after sunset or when there is a thunder or lightening.
17. Caution: Slipway is slippery.
18. Use of launching area:
18.1. The launch area is common property and no member/occupier shall at any at any time
have the preferential right to the use of a particular mooring. Moorings are available on
a “first come first served” basis.
18.2. The launch area is a no wake zone.
18.3. The shade facilities at the launch area are intended for daytime recreational purposes of
the owners and residents. No late night functions or parties are allowed in this area.
18.4. Visitors shall not be permitted to bring boats for launching at River Lodge unless prior
written consent of the Trustees has been obtained.
18.5. Trailers may be parked on the grass at the launch site no later than sunset.
19. Boats on the river after dark shall display:
19.1. A white light aft;
19.2. A green light to starboard; and
19.3. A red light to port.
20. The Body Corporate cannot be held responsible/liable for accidents, theft, bodily harm or death.
21. Emergency contact numbers available at the community swimming pool.
22. By entering the river – the user acknowledges that he/she has read the disclaimer board at
entrance of slipway and understands the contents thereof.
23. The owner will be liable for any damages caused to the common property by anyone using the
Owner particulars
Surname and initials
Unit number
Permanent / non-permanent resident
Telephone number
Cellphone number
E-mail address
Dog particulars
Dog’s name
Dog’s breed
Dog’s colour
Dog’s height at shoulder
I ________________________________________ accept the rules regarding the keeping of pets as
noted in River Lodge Body Corporate Rules of Conduct 9.
Please attach a valid rabies inoculation certificate and give R________ to cover the cost of the
identification token supplied by the dog committee if my application is approved.
Signed by: ___________________________________________________
Date: ___________________________________________________
Approved by trustees:
__________________________________ _________________
__________________________________ _________________
Signature Name Date
Surname and Initials: _________________________________________
Unit number: _________________________________________
Tel number: (H) (____) Code (________________) Number
(W) (____) Code (________________) Number
Cell ___________________________
Postal Address: __________________________ Code ____________
Detail of complaint:
Dog owner’s details:
Surname and Initials: __________________________________________
Unit Number: __________________________________________
Details of dog:
Description of dog: __________________________________________
Full details of complaint, include names of witnesses if any:
Signed by: __________________________________ Date: ____________________
The procedure of imposing a fine
The complainants should lodge a written complaint or incident report to the trustees or the managing agent.
The owner and tenant will then be given a written notice of the particulars of the complaint in writing and be
given a reasonable opportunity to respond to the complaint.
The transgressor will be given sufficient information and adequate detail on the nature of the conduct as well
as the specific sections of the Act or rules that were allegedly breached in order to defend him or
herself against the complaint. The offender will be warned that if he or she persists with such conduct
or contravention, a fine will be imposed.
If the owner or occupier persists with the conduct, the trustees will send a second notice pointing out that
the contravention in sontinuing or has been repeated and the transgressor will be invited to a trustee
meeting at which the person can explain or defend their actions. A two week notice period of this
meeting will allow the transgressor to prepare a defence.
The trustees will take into account any representations received or made by the owner. The opportunity for a
hearing will be given before the fine is imposed. At the meeting the transgressor will be allowed to
state their side of the matter, call witnesses in their support and cross examine any witnesses the
trustees might have to the transgression. All trustees will then discuss the evidence from both sides in
the absence of the transgressor and witnesses; consider all the circumstances and make a final decision
on whether or not to impose the fine.
All trustees will, from time to time, at a trustees meeting determine the amount of the initial and subsequent
fine. The members in the Annual General Meeting could then approve the amounts that are to be
fined. The amount that is fined will also be set out in the warning notice and in the fine notice. It is
importantto note that an immediate fine without following the due process set out above cannot be
imposed for any categosy of contravention. The penalty rule and fining procedure must always be
reasonably, fairly and equally applied to all owners and residents put to substantially the same